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Development Coordinator

Company: Wisconsin Historical Foundation
Date Posted: February 6, 2018

Location: Wisconsin Historical Foundation, Madison, Wisconsin 

Type of Employment: Full-Time, Exempt

Reports to: Director of Development


The Wisconsin Historical Foundation exists to advance the mission of the Wisconsin Historical Society.

  • Mission: The Society connects people to the past by collecting, preserving and sharing stories.
  • Vision: Enriching and transforming lives through unparalleled access to history.
  • Values: We believe that increasing the public's knowledge of history has profound societal, cultural and economic benefit.

As a 501(c)(3) tax exempt organization, the Foundation receives grants and private contributions benefiting the Society and administers the membership program.

 Position Description

The Development Coordinator serves on the Development Team and supports the Foundation in the stewardship and cultivation of major donors.  Activity includes the coordination of development activities, communications, and events as directed as well as other administrative duties as assigned.

 Core Duties of the Development Coordinator

 1.      Support Development Team

  • Coordinate the schedule, catering, materials, minutes, follow-up, and other correspondence for team, committee, and workgroup meetings.
  • Compile materials, prepare briefings, and conduct follow-up for donor visits. Coordinate travel arrangements as needed.
  • Perform research and analysis of media, online information systems, Raiser’s Edge, wealth screening, donor files, and other resources to prepare prospect profiles.
  • Input and update constituent data in Raiser’s Edge database.
  • Perform general administrative duties, delegating tasks appropriately to support staff as needed.

 2.      Craft and Deliver Communications

  • Collaborate with the communications staff to efficiently tackle the writing demands of the Development Team.
  • Write regular and customize communications pieces such as notes, newsletters, reports, and solicitations as requested.

 3.      Plan and Execute Donor Events

  • Assist Foundation colleagues in performing duties related to fundraising and events that fulfill the Foundation’s vision.
    • Manage event timelines, budgets, and logistics of assigned events.
    • Effectively manage venue and vendor relationships.
    • Work with marketing staff to create effective materials for assigned events.
    • Recruit and coordinate staff to assist in the execution of successful cultivation and stewardship events.
    • Ensure event attendee follow-up strategies are effectively carried out.
    • Use Raiser’s Edge to track all event activities.
    • Perform other duties as assigned.

 Requirements of the Development Coordinator

  • 1-3 years professional office experience required.
  • Experience in events planning, preferably at a non-profit organization.
  • Strong organizational, prioritization, and time management skills.
  • Service-oriented approach to every interaction.
  • Creative problem solving skills and the ability to pinch-hit for colleagues at a moment’s notice.
  • Sensitivity to working with confidential donor and financial data and maintaining security of that information.
  • Superb interpersonal and communication abilities, including excellent oral and written communication skills.
  • Attentive, sincere personality with the ability to build trust with board members, donors, prospects, colleagues, and partners.

 Shared Responsibilities of the Development Team

  • Promise to be a dynamic part of a devoted, friendly team that values autonomy and accountability.
  • Cultivate and steward members, donors, community members and organization leaders around the state.
  • Establish and maintain strong relationships with Board members, the Society’s Board of Curators, donors, prospects, the philanthropic community, and other relevant constituency groups.
  • Maintain electronic records of donors including activity and biographical information.
  • Participate in professional development organizations and opportunities.
  • Ability and willingness to travel around Wisconsin and the U.S.  Must accommodate evenings and weekends accordingly.

 Shared Skills of the Development Team

  • Commitment to the Foundation’s and Society’s missions with the aptitude to articulate the case for support.
  • Donor-centric, high energy fundraising professionals with the ability to command a room with thoughtful charm and wit.
  • A high degree of professionalism, impeccable integrity and sincere awareness of others’ needs and interests. Meticulous and consistent in matters of accuracy, presentation and attention to detail.
  • Grace under pressure in a fast-paced environment with the ability to appreciate a sense of fun and enjoyment in the workplace.  Ability to adapt to constantly changing environments.
  • Proficient in the use of personal computers and routine software applications.  Experience with Raiser’s Edge donor tracking software preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee should have the ability to receive detailed information through oral communication and have close visual acuity to prepare and analyze written communication.


Wage is competitive and will be commensurate with candidate’s experience. The Foundation offers an excellent benefits and PTO package.

Application Instructions

Submit a cover letter and resume to Erika Flaherty, Executive Assistant, at or mail to 816 State Street, Madison, WI 53704.